1. Acceptance of Terms

By accessing or using 365 Scheduler ("the Service"), you agree to be bound by these Terms of Service ("Terms"). If you are using the Service on behalf of an organisation, you represent that you have authority to bind that organisation to these Terms.

If you do not agree to these Terms, do not use the Service.

2. Description of Service

365 Scheduler provides a room display and booking management system that integrates with Microsoft 365 calendar services. The Service allows organisations to:

• Display room availability on wall-mounted screens
• Allow room bookings directly from the display
• Manage multiple room screens from a central admin panel
• Invite team members to manage screens

3. Account Registration

Access to the Service is by invitation only. To create an account you must:

• Receive a valid invitation from an organisation administrator
• Provide a valid email address and phone number for verification
• Create a secure password meeting our complexity requirements
• Complete SMS phone verification

You are responsible for maintaining the confidentiality of your login credentials and for all activity that occurs under your account. Notify us immediately at support@365scheduler.com if you suspect unauthorised access.

4. Acceptable Use

You agree to use the Service only for its intended purpose. You must not:

• Use the Service for any unlawful purpose or in violation of any applicable law
• Attempt to gain unauthorised access to any part of the Service or its infrastructure
• Use automated tools to scrape, crawl, or stress-test the Service
• Share your account credentials with others
• Use the Service to send spam, phishing messages, or malicious content
• Attempt to reverse-engineer, decompile, or extract source code from the Service
• Impersonate any person, organisation, or entity
• Upload malicious files, scripts, or content
• Interfere with or disrupt the Service or servers connected to it

5. Microsoft 365 Integration

The Service connects to Microsoft 365 via the Microsoft Graph API. By using this integration you confirm that:

• You have the authority to grant the required permissions in your Microsoft 365 tenant
• Your use of Microsoft services complies with Microsoft's terms and policies
• You are responsible for managing admin consent within your organisation's Azure tenant

365 Scheduler is an independent product and is not affiliated with, endorsed by, or a partner of Microsoft Corporation.

6. Data and Privacy

Your use of the Service is also governed by our Privacy Policy, which is incorporated into these Terms by reference. Key points:

• Calendar event data is never stored — it is fetched live and displayed only
• We do not sell your data to third parties
• You retain ownership of all data associated with your account
• Upon account deletion we will remove your data within 30 days

7. Intellectual Property

The Service, including its software, design, branding, and content, is owned by 365 Scheduler Ltd and is protected by intellectual property laws. You may not copy, modify, distribute, or create derivative works without our written permission.

You retain full ownership of your data (room configurations, logos, organisational information) uploaded to the Service.

8. Service Availability

We aim to provide a reliable service but do not guarantee 100% uptime. The Service may be unavailable due to:

• Scheduled maintenance (we will notify in advance where possible)
• Unplanned outages or technical issues
• Third-party service disruptions (Microsoft, Google Firebase, etc.)
• Events outside our reasonable control

9. Limitation of Liability

Our total liability to you for any claim arising from use of the Service shall not exceed the amount paid by you for the Service in the 12 months preceding the claim, or £100, whichever is greater.

Nothing in these Terms limits our liability for death or personal injury caused by negligence, fraud, or any other liability that cannot be excluded by law.

10. Subscription and Payment

Certain features of the Service may require a paid subscription. Where applicable:

• Subscription fees are billed in advance on a monthly or annual basis
• All fees are non-refundable except as required by law
• We reserve the right to change pricing with 30 days notice
• Failure to pay may result in suspension or termination of your account

Billing details will be provided separately when subscription plans are introduced.

11. Termination

Either party may terminate the Service relationship at any time:

• By you: Contact support@365scheduler.com to request account deletion
• By us: We may suspend or terminate your account if you breach these Terms, with or without notice depending on severity

Upon termination, your access to the Service will cease and your data will be deleted within 30 days.

12. Changes to Terms

We may update these Terms from time to time. We will notify you by email at least 14 days before significant changes take effect. Continued use of the Service after changes constitutes acceptance of the new Terms.

13. Governing Law

These Terms are governed by the laws of England and Wales. Any disputes arising from these Terms shall be subject to the exclusive jurisdiction of the courts of England and Wales.

14. Contact

For questions about these Terms, contact us at support@365scheduler.com.